What is an organization objective to Archive her document: The objective of ViewPage Limited document archiving system is to archive all records and provide a cost-effective information retrieval system that’s driven by a high performance, integrated approach to consolidate access to quality information and is not hampered by the inefficiencies of the existing Record keeping architecture. An archive is an accumulation of historical records or the physical place they are recorded. Archives contain primary source documents that have accumulated over the course of an individual or organizations lifetime, and are kept to show the function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of legal, commercial, administrative or social activities. They have been metaphorically defined as the secretion of an organism and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity. In general archives consists of records that have been selected for permanent or long term preservation on grounds of their enduring cultural, historical or evidentiary value. Archival records are normally unpublished and almost always unique unlike books and magazines for which they have identical copies exist. This means that archives are quite distinct from libraries with regard to their functions and organization although archival collections can often be found within library building. In summary, archival storage is the storage for data that may not be actively used but is kept for possible future use or for record purposes or a collection of computer file that have been packaged together for backup to be transported to some other location for savings so that more hard disk can be made available or for some other purposes. This can be retrieved through a restore process.

PAPER BASED FILLING SYSTEM

Documents are very important to your organization. They contain information that is critical to the smooth operation of your organization. There are many types of documents. Invoices, purchase orders, reports, loan application forms, contracts and employee records etc. organizations use documents to keep records convey information and run day to day business processes.